How to Run a Successful Remote Board Meeting

As the board member, you are entrusted to make important decisions that affect the future success of your organization or company. The choices you make are often made during a discussion with your fellow board members, and it’s vital that each person present is engaged and focused. But, if your board meeting is conducted remotely, it can be hard to keep everyone’s attention. This article will provide tips on how to run an online board meeting which will increase the efficiency and effectiveness of your meetings.

Make sure that everyone can access the documents, information and data necessary to be productive. Consider sharing documents prior to the meeting so that attendees can read them ahead of the meeting. This will help to eliminate the need for attendees to ask questions that could be answered by reading through the document they have access to.

Use transition slides at the beginning of your meeting to highlight important details. This could include the consent agenda actions items, as well as financial statements. This provides structure to your meeting and keeps the conversation flowing.

Encourage people to speak up secure data recovery reviews when needed to encourage participation. This can be accomplished by calling the roll and announcement of everyone’s presence. Avoid scheduling meetings during meals to avoid having people eat while on camera, or distracting other participants.

Perform a technical check prior to the beginning of the meeting to prevent interruptions and technical glitches that can waste time. It’s common for people to fail to do this, so it’s a good idea send a reminder that guides all attendees through the process of checking their computers, cameras, software, and microphones before the meeting begins.